For UK cleaning contractors
How Many Hours a Week Are You Losing to Spreadsheets and WhatsApp?
Bespoke multi-site rota, client portal, and admin-automation software for UK cleaning contractors. A proper alternative to Deputy, Rotacloud and Timegate — built around how cleaning agencies actually work, not yours bent to fit theirs. Live in 6 weeks from £25,000.
Already tried Deputy, Rotacloud, or Timegate?
Off-the-Shelf Means Your Business Adapts to the Tool.
Deputy and Rotacloud are brilliant — for a cafe, a restaurant, or a single retail site where the employer is scheduling their own staff. They're not built for a cleaning contractor scheduling cleaners across 20+ client sites. No proper client portal. No photo clock-in proof the client can actually see. No QR-coded cleaning checklists per site. No per-contract profitability reporting. They solve roughly 40% of your problem — the easy 40%.
Timegate, WinTeam, and SmartTask are the enterprise platforms designed for the top 25 UK cleaning firms — and priced accordingly. Over five years you're typically looking at £78k–£170k. For a 20–300 cleaner operation, it's overpriced, overcomplicated, and still tends to pull you into their workflow rather than building around yours.
SmartSelf AI fills the gap. A bespoke platform built around your sites, your rotas, your client reporting format, and your specific admin bottlenecks — for £25,000 + £500/mo. Over five years you're looking at £55,000 all-in, and you own the configured platform. Live in 6 weeks, with a money-back build guarantee.
What We Build
Purpose-Built for UK Cleaning Contractors
Every feature exists because an agency owner told us it had to. Nothing is there to pad a feature matrix.
Multi-site rota management
Manage split shifts across unlimited client sites with per-contract rules, minimum hours and break deductions built in.
Last-minute cover workflow
Auto-notify available cleaners based on proximity, rating, and reliability when a shift comes up short.
Photo clock-in + client portal
Clients see who's on site in real time with photo proof and GPS-tagged clock-ins. Ends the “was anyone actually there?” email chain.
QR-code cleaning checklists
Per-site checklists scanned at the start of a shift. Cleaners confirm each task, you get an audit trail, clients get proof.
Automated timesheets + payroll export
CSV, Xero, Sage — take your pick. No more Friday afternoon spent chasing hours.
Worker PWA for cleaners
Shift acceptance, clock-in, task confirmation — all from the phone, installs like a native app. Works on the oldest Android they're using.
Real-time fill rate dashboard
See no-shows the second they happen, not when the client calls at 7am on Monday.
Your branding end-to-end
Your colours, your logo, your URL. Workers install your app, clients log into your portal. You don't look like a Deputy reseller.
Coming soon
Hidden Admin Cost Calculator
A 12-question interactive calculator that shows you the real annual cost of schedule-related admin + no-shows, based on your own numbers. Most cleaning contractors are surprised — the figure usually lands between £20k and £60k/year. A bespoke platform typically cuts that by 60–80%.
Launching next sprint. In the meantime, book a 30-min discovery call and we'll walk through the numbers for your agency live.
Stop Leaking Money on Admin. Start in 6 Weeks.
Book a 30-minute discovery call. We'll map the admin hours you're losing this week and show you exactly what a bespoke platform would save.
Book a Discovery Call