We build bespoke shift management, rota, and placement platforms for staffing companies in cleaning, security, facilities management, hospitality, and catering.
Built for UK staffing agencies across
The Problem
You know the drill. A dozen group chats. A rota in Excel. Workers calling at 6am because they didn't see the message. You didn't start a staffing business to be a messaging admin.
You're on the phone all day trying to fill one role. Nobody knows who's been contacted. You promise the job to one worker, then realise someone else already offered it. Someone gets let down every single time.
Placements go to whoever picks up first — not who's actually the right fit. Your top performers miss shifts they'd be perfect for, and clients end up with whoever was available, not whoever was best.
A WhatsApp thread and a spreadsheet don't cut it anymore. Serious clients want portals, reports, and accountability — the kind of visibility you can't fake with group chats.
The Solution
Shifts, rotas, placements, and staff pools in one view.
Staff see available shifts, accept, confirm, and track earnings.
Post a role, get suggested workers by location, rating, and history.
Your clients see who's assigned and can rate performance.
Home-screen push notifications as standard — with WhatsApp, SMS, and email available as optional add-ons.
Fill rates, hours worked, no-shows, revenue per placement.
The whole picture, at a glance — so the best workers go to the best placements. Your clients get top performers every time. Your workers stop feeling mucked around. Client retention goes up. Staff stay loyal. Easy for everyone.
Every platform we build is bespoke — your branding, your workflow, your rules. Not a white-label. Not a template. Yours.
Industries We Serve
Different industries, different rules — same operational headache. Here's where we specialise.
High-volume rotas across multiple sites, last-minute cover, and split shifts. We handle the chaos so you don't have to.
SIA badge tracking, overnight shifts, and compliance logs. Built for agencies that can't afford a missed post.
Reactive callouts, PPM schedules, and multi-trade teams. One platform for the whole operation.
Hotel staffing, events cover, and concierge placement. Smart matching based on skills and location.
Chefs, kitchen porters, and waiting staff. Manage the booking pipeline from enquiry to invoice.
Residential buildings, receptions, and front-of-house. Professional workforce management for premium clients.
How It Works
A simple, honest process. No change-order games. No shifting timelines. Fixed price, fixed scope, fixed delivery date.
We map your current workflow, pain points, and must-haves. No jargon, no generic template, just your operation on a whiteboard.
Wireframes and UX designed around your team's actual process — not what a designer in a vacuum thinks you need.
Full-stack platform built by our team using AI-accelerated development. Weekly demos so you see it come to life.
You go live with training, documentation, and ongoing support. We're not a build-and-vanish studio.
Proof
Concierge & property staffing · London
Like most agencies in their space, Claibon's shift coordination relied on phone calls and group messages — the industry default. As the team and client base grew, Claire wanted to move beyond that — a single source of truth where the right worker could be matched to the right placement based on skill, location and availability, rather than whoever picked up first. The goal: a more professional workflow that protected both clients and workers as Claibon scaled.
Full bespoke platform — admin dashboard plus worker-facing PWA. Shift posting, staff pool management, push notifications, placement tracking, and a client-ready booking flow.
A live, fully-branded platform with complete operational visibility from day one. Shifts, workers, placements and client bookings are all in one place — so the right people end up in the right roles. Live, in production, and on ongoing monthly support.
We'll walk you through a real working platform on a 30-min call.
Pricing
Transparent, fixed-price builds. No day rates. No scope creep games. You'll know the full cost before we write a line of code.
One-time platform build
Hosting + maintenance
Every project is scoped individually. We'll give you a fixed quote before any work begins — no surprises, no hourly billing. Payment options available if you'd rather spread the cost.
About
SmartSelf AI was founded by Constantine Lourdas, with over 20 years working in and around UK commercial property and staffing.
We understand the operational chaos of managing a shifting workforce because we've seen it firsthand — on site, in the office, and behind the scenes.
We don't just build software. We solve real problems.
FAQ
The stuff people actually ask on discovery calls. If yours isn't here, just ask.
Contact
Book a free 30-minute discovery call. No pitch deck. No sales pressure. Just an honest conversation about whether we're the right fit for your agency.